Microsoft Teams video training.14 best practices for Microsoft Teams video meetings | Computerworld
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- 21 Microsoft Teams Tips and Tricks Deployed by Pro Users
There are a lot of ways to customize your video experience—and the video you share with others—when you join a Teams meeting or call. To turn on your video before a meeting, just select Camera right before you join. You might want to turn your video on and off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.
Go to the meeting controls anytime during the meeting and select Camera. If you want to change what appears behind you in your video, you can either blur your background, or replace it entirely with any image you want. When you're setting up your audio and video before a meeting, select Background filters just below the video image. You'll see your background options on the right. Note: If you don't see the option to turn on background effects, the feature might not be available on your device yet.
For more details about customizing your background, see Change your background for a Teams meeting. Customize how you see other people's video during a Teams meeting.
For example, you may want to see as many video feeds as you can at one time in a large meeting. Note: To provide the best possible audio and video quality, we might decrease the number of videos you're seeing at once if you're running a little low on bandwidth or device memory. In the meeting controls, select Change your view. The Change your view feature is available as part of the public preview program and may undergo further changes before being released publicly.
To get access to this and other upcoming features, switch to the Teams public preview. If you're not using public preview, select More options in the meeting controls to find these options. Gallery default view. Large gallery. Together mode. The default view when you join a meeting shows up to nine other people on your screen at the same time. If there are more than nine others in attendance, Teams prioritizes the people who have their video turned on and those who're speaking the most.
For people who haven't turned on their video, Teams shows their profile pic instead or their initials if they haven't added one.
See the videos of up to 49 other people at once. This option is available when at least 10 people have their cameras turned on. Note: If no one is sharing video, Large gallery won't be selectable in the menu. When more than 49 participants join a Teams meetings, see them all in a gallery with pages.
Use these navigation controls to view or engage with more participants. Lets you feel like you're in the same shared space with everyone in the meeting.
Together mode is available when there are at least five people in the meeting. If you're a meeting organizer or presenter, you have an assortment of scenes to choose from. To change the scene, click on the scene name in the bottom left corner of your screen. Under Choose a scene , pick the one you want and select Apply. The scene will change for everyone who's in Together mode.
Note: The classroom scene automatically seats the meeting organizer or whichever presenter was first to join apart from the other participants. If you're using Teams on the web Edge or Chrome browser , you'll see up to four video streams at a time. Join a Teams meeting and ask your participants to turn on their cameras to display a 2x2 grid of four participant videos at once. Note: 2x2 video on Teams for web Edge and Chrome is available as part of the public preview program and may undergo further changes before being released publicly.
Available when content is being shared. This is the view to choose when you'd like to pay close attention to the content without the distraction of seeing people's video feeds. Note: You'll need to turn on the new meeting experience to use Large gallery, Together mode, and Focus. In the meeting controls, select Change your view and choose Focus. To pin someone's video to your view regardless of who's talking, select More options in their video feed next to their name and choose Pin.
To pin your own video, select More options in your video feed next to your name and choose Pin for me. This will pin your video for your own view, others won't see you pinned. Spotlighting a video is like pinning it for everyone in the meeting. If you're an organizer or a presenter, you can choose anyone's video including your own to be the main video people see.
To spotlight someone else's video, right-click on the one you want and select Spotlight. To spotlight your own video, first select Show participants. Then, under Participants , right-click your name and select Spotlight. You can spotlight anyone else's video this way, as well. For more details, see Spotlight someone's video in a Teams meeting. To hide your own video, select More options in your video feed next to your name and choose Hide for me.
This will hide your video for your own view, others will still see your video. Teams crops some videos to make them fit your screen better. When you join a Teams meeting or call on the mobile app, you can customize your video experience—and the video you share with others—in a bunch of different ways.
To turn on your video before a meeting, just tap Turn video on right before you join. You may want to turn your video on or off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.
Go to the meeting controls anytime during the meeting and tap Turn video on. You can blur your background before or during a meeting if you don't want others to be able to see what's behind you. You'll appear nice and clear while everything behind you is subtly concealed. Before the meeting, just tap Background blur in the upper left corner of your screen before tapping Join.
For more details about changing your background, see Change your background for a Teams meeting. For example, in a large meeting, you may want to see as many video feeds as you can at one time. The default view when you join a meeting. When there are more than seven others in attendance eight if you're using a tablet , Teams features the people who have their video turned on and those who speak the most.
Your video feed is always in the lower-right corner of the screen. If you're using a phone , you can see up to eight featured participant videos and 15 additional people to scroll through at the bottom of the screen.
If you're using a tablet , you can see up to nine featured participant videos and 20 additional people to scroll through at the bottom of the screen. This option's available when at least nine people have their cameras turned on.
You can view up to participant videos though not all at once. The maximum number of people you can see on your screen at once depends on your device and its software. Together mode is available when a meeting has at least five people in it. To change the scene, tap on the scene name in the bottom left corner of your screen. To pin someone's video to your view regardless of who's talking, press and hold the video you want, then tap Pin.
When a video is spotlighted, it's essentially pinned for everyone in the meeting. For now, you're not able to start or stop spotlighting on the mobile app, but when someone using the desktop app spotlights a video, that video will be spotlighted for you just like it is for people on the desktop app.
For more info, see Spotlight someone's video in a Teams meeting. Microsoft Teams. Using video in Microsoft Teams. Microsoft Teams More Turn your video on or off Before a meeting To turn on your video before a meeting, just select Camera right before you join. During a meeting You might want to turn your video on and off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.
Change your background If you want to change what appears behind you in your video, you can either blur your background, or replace it entirely with any image you want. Notes: The Change your view feature is available as part of the public preview program and may undergo further changes before being released publicly. Turn your video on or off Before a meeting To turn on your video before a meeting, just tap Turn video on right before you join. During a meeting You may want to turn your video on or off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.
Blur your background You can blur your background before or during a meeting if you don't want others to be able to see what's behind you. Change your view Customize how you see other people's video during a Teams meeting. The following examples show the default Gallery view on different devices. Whichever one you choose, pinch in or out to zoom and adjust your view. Gallery The default view when you join a meeting.
Large gallery This option's available when at least nine people have their cameras turned on. Device type iOS 13 or later iOS 12 or earlier Android 9 or later or greater than 4 GB RAM Android 8 or earlier or less than 4 GB RAM Phone 10 people at once 49 people at once lower resolution 10 people at once 49 people at once lower resolution Tablet Nine people at once 49 people at once lower resolution Nine people at once 49 people at once lower resolution Swipe left or right to view or engage with more participants.
Together mode Lets you feel like you're in the same shared space with everyone in the meeting. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No.
Microsoft teams video meeting tips -
The Microsoft team is focused on sharing resources to help you start, run, and grow your business. Business Insights and Ideas does not constitute professional tax or financial advice. You should contact your own tax or financial professional to discuss your situation.. Business Tech. Microsoft Team. Equipment — audio Your most likely resource for a video conference will include a laptop computer or a mobile device such as a tablet or smartphone. Video appearance When appearing on a video conference, home workers should exhibit a professional appearance — you never know who may be watching.
No matter what you choose, be sure the background selected is appropriate for the audience. Set an agenda When meeting with your remote work team or coworkers, provide a plan before the video conference.
Meet regularly Remote workers who are unacclimated to this new way of working can have a feeling of being out of touch with the team and managers. Attendance You may not be able to schedule video conferences that everyone can attend every time. Fortunately, services incorporate the technology to allow the recording of meetings , with several benefits: Remote workers who cannot participate can review the conference at their convenience All participants can go back to the meeting to revisit key points and review comments Conference content can be provided to additional parties or teams if necessary 6.
By default, all attendees who are not from your organization will arrive in a virtual lobby after which they will have to be admitted to join the actual meeting.
In the future, an admin will have the option to update the settings to allow anonymous users to join directly without having to go into lobby. Teams meeting lobby support. Tired of hearing a dog barking? Further, if you notice any noise from others, you can mute that person, or mute everyone , easily from the roster. If someone has been muted, they'll get a notification letting them know. They'll be able to unmute themselves if they need to be heard. Everyone will get a notification and be able to unmute themselves if they need to.
Teams meetings muting. Who has time for downloads?! You can now enjoy a plugin-less experience in a web browser where a meeting or a call just works! You can simply go to teams.
Now, you are able join a meeting or call even when you do not have access to the Teams app through your desktop or mobile device. Teams Meetings in Edge and Chrome. With this recent release you are now able to join a meeting from Edge with audio, video and incoming screen share.
If you are joining from Chrome, you can join a meeting with audio and incoming screen share - joining with video via Chrome will be coming soon. Teams meeting in Edge. Teams Calling in Edge. With this recent release, you are now able to initiate calling from Edge including video, audio, and placing and receiving phone calls phone calls in Teams require a user to have a calling plan from Office Support for other browsers is planned for future releases.
Teams video calling in Edge. With Application sharing , you can choose to share a specific window instead of your entire screen. Rest assured that your desktop screen, or notifications are not shared when sharing your content in the meeting. Minimize meeting disruptions by muting audio and video for individuals or all attendees. Dynamic view automatically arranges the elements of your meeting for an optimal viewing experience.
Deliver inclusive and engaging presentations while providing a more interactive experience for your audience with PowerPoint Live in Teams. Every Microsoft Teams meeting has a unique meeting ID, similar to a meeting invite link. To join a meeting using the meeting ID, go to any web or in-product Teams entry point and enter the meeting ID where indicated. Learn more about how to join a Teams meeting. You can find the meeting ID on your email invite. Meeting ID is long enough to prevent someone from guessing it by randomly typing a number to connect to the meeting.
For additional security you will also need to fill in an alphanumeric meeting passcode generated by the system to connect to the meeting. Apart from that, be sure to use security features such as a meeting lobby to send uninvited guests to the lobby, meeting do not forward, meeting options, meeting lock and meeting policies. Add custom tabs Add new tabs in a team or private chat Every new channel is preconfigured with two tabs: Conversations and Files.
Tips for Engagement Make communication more dynamic with these ideas for engagement. Add subject lines Grab attention and break up conversations by adding subject lines to your messages. Send urgent notifications To ensure people pay attention to your message, mark it as important or urgent.
Tips for Better Meetings Use these Microsoft Teams meeting tips to bring your virtual gatherings to the next level. Blur your background You can either blur your background or replace it entirely with any image you want. Record and transcribe your meeting Keeping a recording of virtual meetings can be incredibly helpful for review later. Take meeting notes When you first add a note, a message will be posted on your behalf in the meeting chat.
Use Together Mode One of the newest Microsoft Teams features, Together Mode places all your meeting participants on a shared background to make it appear that they are all sitting in the same room like an auditorium or cafe. Tips for Better Management Even if you successfully navigated a remote Teams adoption , you may have started to realize that managing Teams internally is a labor-intensive project.
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